Construction coordination
Weekly Construction Coordination Kit
Coordinate a construction team’s weekly look-ahead, drawing questions, material dependencies and inspection coverage in one sourced working record. Confirm dates and decisions through the project’s established process.
Built for: Civil construction coordinators, project administrators, superintendents and inspection-support teams.
Use it in your industry
- Prepare a drainage-installation look-ahead with material and access dependencies.
- Assign owners to open RFIs, planned observations and delayed submittals.
- Hand off a work area with current drawings, field records and open questions.
Inside your download
Version 1.2 · 4 guided worksheets · 20 editable text fields, plus instructions, a fictional worked example, and a single-business license.
Weekly construction look-ahead
Record the planned work area, the information needed to proceed and the person who confirms each prerequisite. This worksheet does not authorize work or replace the project schedule.
Prompts include: Week beginning / project / coordinator; Work areas: station, grid, structure or asset / planned activities; Three weekly outcomes / completion evidence / responsible parties; Crew or inspection coverage / access, traffic, utility and material constraints; Work deferred / reason / next planning date.
Field coordination action register
Use one record per coordination action. Keep a pending RFI, review or delivery visible until a sourced response resolves the dependency.
Prompts include: Action ID / project / work area / related RFI or submittal; Next coordination action / evidence needed to close; Responsible party / due date / source of date; Status: planned, in progress, awaiting response or closed; Blocker / affected activity / escalation contact / next check-in.
Construction coordination meeting record
Distinguish discussion from an authorized decision. Capture drawing revisions, inspection requests and who will distribute the meeting record.
Prompts include: Meeting date / project / attendees and roles; Planned activities / drawing revisions / open material and access questions; Decisions / authorized decision source / separate change review needed; Actions / owners / agreed response dates; Unresolved inspection or handoff questions / distribution / next meeting.
Crew or inspection handoff
Record the last verified status and unresolved questions. A handoff acknowledgement is not acceptance of the work or authorization to cover it.
Prompts include: Work area / outgoing and incoming representative / handoff time; Last observed work / date / related daily report; Drawing revision / open RFI, submittal, ticket and photo references; Remaining work / access constraints / upcoming observation requests; Receiving acknowledgement / unanswered questions / next responsible person.
A fictional industry example
Fictional example: Cedar Creek Road drainage improvements, week of October 5, 2026. The weekly look-ahead identifies storm-drain installation from station 12+00 to 14+00. Action A-01 asks the project coordinator to obtain a written response to RFI-007 about a utility crossing before the affected activity is scheduled. The materials coordinator checks delivery ticket D-014 against the current submittal reference. Inspection coverage for the planned observation is recorded as requested, not confirmed. Friday’s handoff links the daily report and open questions; no work is marked approved merely because the meeting record was sent.
How the files work
Download and extract the ZIP. Open START-HERE.html in a current desktop browser with JavaScript enabled. Complete the fields, choose Save a filled copy, and reopen the downloaded HTML to verify your entries. Keep an untouched original.
Edits are not saved automatically. Print / Save as PDF uses your browser's print dialog; review each page before sharing. No installation, account, or internet is needed after download. Mobile file saving varies by browser; desktop use is recommended.
What is not included
No Excel, Word, or pre-made PDF files, spreadsheet formulas, attached-file storage, cloud sync, integrations, automated reminders, AI, or future updates are included. These are documentation and planning aids. They do not provide engineering services, inspection, certification, acceptance decisions, or technical advice.
Project requirements and assigned responsibilities govern. Store your files under your project's rules; the kit does not encrypt them.